Sales and Business Operations Administrative Assistant

Job ID
14772
France

Company Message

Compuware empowers the world’s largest companies to excel in the digital economy by fully leveraging their high-value mainframe intellectual property.  We do this by delivering highly innovative mainframe application development and performance optimization solutions that uniquely enable IT to drive business value. Learn more atwww.compuware.com.

 

 

Position Description & Responsibilities

The company's ongoing success depends on our employees--a diverse team of people with a set of key, common attributes. We seek positive, high-energy, innovative and assertive team players who have a strong desire to succeed in a team- and customer-oriented environment. The Administrative Assistant is a crucial resource for our success by providing support duties for Compuware's Sales Organization.

Provide high support to the SEMEA Sales Manager : 60%

  • Create weekly sales reports (meetings)
  • Create Salesforce reports (leads, opportunities, MRO, Line of products; new reports creation etc)
  • Track sales progress and territory and provide updates
  • Organization and follow-up of business planning responsibilities (“Rhythm of Business”: weekly, face to face, Quarterly Business review,)
  • Ownership of PowerPoints for various management meetings
  • Share and maintain the information and sales report activity on a dedicated disk driver
  • Travel organization
  • Maintain calendar by planning and scheduling meetings
  • Coordinate logistics for meetings with other executives, employees and customers
  • Training organization (internal/external)
  • Maintain calendar by planning and scheduling meetings
  • Tenders support: ensure administrative specific measures (security – ChamberSign- portal access, filling out forms, connecting with people in charge of it); prepare and mail out documents, meet the deadlines
  • Ensure administrative documents validity on Public/Private Portals such as Banks in case we have an order    

Sales support (for teams in FR, Italy, Spain, Benelux) : 20%

  • Tender call support (registration of documents)
  • Workshop organization in terms of logistics (room booking, breaks etc)
  • Travel modification
  • Customer training organization
  • Files and commercial document preparation

Marketing Support: (20%)

  • Translations (datasheets, documents, invitations)
  • Event organization (delivery of data sheets, goodies, rolls up)
  • Advise on event organization (place meeting, restaurant, new ideas, etc)
  • Printing of documents
  • Phoning on event registrations
  • Data base cleaning on Salesforce

Qualifications

  • 2+ years of administrative experience
  • Extensive software skills, specifically with the Microsoft Office Suite
  • Experience with Salesforce.com
  • Skilled in managing multiple calendars for multiple Sales team members
  • Ability to plan special events
  • Strong internet research abilities
  • Strong communication skills
  • Ability to work with staff in remote locations
  • Experience supporting Information Technology companies desired
  • Ability to communicate effectively with a diverse team
  • Ability to work independently as well as in a team environment
  • Positive attitude and proven aptitude to learn and grow
  • Ability to multi task and manage several projects at once

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